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Track real-time availability with automatic Check-In & Check-Out

Never wonder if a room or space is actually occupied. SpotBooker's Check-In / Check-Out feature automatically tracks whether users have arrived for their reservations. If someone doesn't check in within the allowed window, the spot is automatically released for others — eliminating ghost bookings and maximizing your resource usage.

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Check In Check Out

500+

Organizations

50K+

Daily bookings

98%

Satisfaction rate

Trusted by leading organizations

Accor
Decathlon
Leroy Merlin
Michelin
McKesson
Total
Noota
E-Fusion

What changes with Check-In & Check-Out?

See how automated presence tracking eliminates ghost bookings and maximizes your resource usage.

Without SpotBooker
  • Ghost bookings occupy rooms that nobody actually uses
  • No visibility on who is really present in a space
  • Wasted resources and frustrated employees looking for available rooms
With SpotBooker
  • Unclaimed reservations are automatically released for others
  • Real-time occupancy dashboards show exactly who is where
  • Up to 90% fewer no-shows and maximum resource utilization

How it works

See how SpotBooker simplifies check-in and check-out in three easy steps.

Define check-in windows, grace periods, and automatic release rules for each resource or category. Customize policies to match your organization's workflow.

Set up check-in rules

Users confirm their presence with a single tap on mobile, via QR code scan at the resource, or automatically when they connect to the office Wi-Fi.

Users check in seamlessly

Monitor real-time occupancy data, identify no-shows instantly, and automatically release unused resources so others can book them.

Track and optimize occupancy

Key Capabilities

01

Automatic Release

Unclaimed reservations are freed automatically after a configurable grace period, keeping resources available.

02

Real-Time Tracking

See who is checked in right now across all resources with live occupancy dashboards.

03

Mobile Check-In

Users confirm their presence with a single tap on the mobile app or via QR code scanning.

Automatic release of unclaimed reservations
Real-time occupancy tracking across all resources
Reduce no-shows and wasted bookings by up to 90%
Simple one-tap check-in from the mobile app

Related features

User Segmentation

Define user groups with specific access rights and booking rules tailored to your organization.

Learn more

Reservation Reminder

Reduce no-shows with automatic email and push notification reminders before each reservation.

Learn more

Public Booking

Let external visitors book resources through a branded public booking page.

Learn more

Ready to get started?

Try SpotBooker for free and see how this feature can transform your resource management.

Try it for free