If you’re comparing Robin and SpotBooker, you’re probably looking for a room booking solution that actually gets used—not another tool that collects dust.
Both platforms solve the same core problem: helping teams find and book meeting spaces without the chaos of double bookings, ghost meetings, and wasted rooms. But they approach it differently, at very different price points.
Here’s an honest breakdown to help you decide.
The Short Version
Robin is an enterprise-grade workplace platform. It’s powerful, polished, and priced for companies with dedicated workplace budgets. If you have 500+ employees and need deep integrations with Slack, Microsoft Teams, and hardware like room displays, Robin delivers.
SpotBooker is built for teams that want the core functionality—room booking, check-in, analytics—without the enterprise complexity or cost. It’s faster to set up, significantly cheaper, and handles 90% of what most teams actually need.
| Factor | Robin | SpotBooker |
|---|---|---|
| Best for | Large enterprises (500+) | SMBs and mid-market (10-500) |
| Starting price | ~$5-8/user/month | $19/month (flat, not per-user) |
| Setup time | Days to weeks | Under 5 minutes |
| Learning curve | Moderate | Minimal |
| Auto check-in | Yes | Yes (15-min auto-release) |
| Languages | English primarily | EN, FR, ES, PT native |
Pricing: The Biggest Difference
Let’s address the elephant in the room.
Robin Pricing
Robin uses per-employee pricing, typically ranging from $5-8 per user per month depending on your plan and company size. For a 100-person company, that’s $500-800/month or $6,000-9,600/year.
Robin also offers add-ons for desk booking, visitor management, and workplace analytics—each potentially adding to the cost.
SpotBooker Pricing
SpotBooker uses a flat monthly fee based on the number of spaces (spots) you manage, not users:
- Free: 2 spots, core features
- Monthly: $29/month base (includes 8 spots) + $2/spot for additional
- Annual: $19/month ($228/year) + $20/year per additional spot
For that same 100-person company with 15 meeting rooms, SpotBooker runs approximately $30-40/month or $360-480/year.
The math: SpotBooker typically costs 80-90% less than Robin for equivalent functionality.
When Robin’s Price Makes Sense
Robin’s higher cost is justified if you need:
- Deep enterprise SSO and security compliance
- Extensive hardware integrations (room displays, sensors)
- Dedicated account management and onboarding support
- Advanced workplace analytics and space planning tools
If your facilities team manages complex multi-building portfolios and has budget for premium tools, Robin delivers value.
When SpotBooker’s Price Makes Sense
SpotBooker is the better fit if you:
- Need core room booking without enterprise overhead
- Want to start immediately without lengthy implementation
- Have budget constraints but still need professional features
- Operate in multiple languages (native FR, ES, PT support)
Feature Comparison
Room Booking & Scheduling
| Feature | Robin | SpotBooker |
|---|---|---|
| Calendar integration | Google, Outlook, Exchange | Google, Outlook |
| Recurring bookings | ✓ | ✓ |
| Mobile app | ✓ (iOS, Android) | ✓ (Web app, PWA) |
| Room search/filtering | ✓ | ✓ (SpotFinder) |
| Booking approval workflows | ✓ | ✓ |
| Public booking (no account) | Limited | ✓ |
Verdict: Feature parity on core booking. Robin has native mobile apps; SpotBooker’s web app works across all devices.
Check-In & No-Show Management
Both platforms understand that booked-but-empty rooms are the real enemy.
| Feature | Robin | SpotBooker |
|---|---|---|
| QR code check-in | ✓ | ✓ |
| Auto-release if no check-in | ✓ | ✓ (15-min default) |
| Email reminders | ✓ | ✓ |
| NFC check-in | ✓ | ✓ |
For more on why reduce meeting room no-shows, both platforms are well-equipped.
Verdict: Equivalent functionality. Both solve the no-show problem effectively.
Analytics & Reporting
| Feature | Robin | SpotBooker |
|---|---|---|
| Utilization reports | ✓ (Advanced) | ✓ |
| No-show tracking | ✓ | ✓ |
| Usage patterns | ✓ | ✓ |
| Space planning tools | ✓ | Basic |
| Custom reports | ✓ | Limited |
Verdict: Robin wins on advanced analytics. If you need detailed space planning data for real estate decisions, Robin’s reporting is more comprehensive. SpotBooker covers the basics most teams need.
Integrations & Hardware
| Feature | Robin | SpotBooker |
|---|---|---|
| Slack integration | ✓ | Planned |
| Microsoft Teams | ✓ | Planned |
| Room display hardware | ✓ (Partners) | Third-party compatible |
| Occupancy sensors | ✓ | Not native |
| API access | ✓ | ✓ |
Verdict: Robin has a mature integration ecosystem. If you need room displays outside every conference room and sensor-based occupancy tracking, Robin is better equipped. SpotBooker integrates with standard calendars but has fewer native hardware partnerships.
User Management & Permissions
| Feature | Robin | SpotBooker |
|---|---|---|
| User groups | ✓ | ✓ (Unlimited) |
| Permission levels | ✓ | ✓ (4 levels) |
| SSO/SAML | ✓ (Enterprise) | OAuth (Google) |
| Bulk user import | ✓ | ✓ (CSV) |
| Guest/visitor booking | ✓ | ✓ |
Verdict: Robin has enterprise-grade SSO. SpotBooker covers standard needs but may not satisfy strict IT security requirements at large enterprises.
Setup & Implementation
Robin
Typical implementation takes 2-4 weeks for mid-size companies. This includes:
- Technical setup and calendar integration
- Hardware installation (if using room displays)
- Admin training
- Employee rollout
Robin provides dedicated support during this process, which is part of the value proposition.
SpotBooker
Setup time: under 5 minutes for basic configuration. Most teams:
- Create account
- Add rooms/spaces
- Invite users
- Start booking
No implementation project required. No training sessions needed—the interface is self-explanatory.
Verdict: If you want to solve room booking this week, SpotBooker wins. If you have time for a proper implementation project and want hand-holding, Robin provides it.
Who Should Choose Robin?
Robin makes sense if you:
- Have 500+ employees and dedicated workplace/facilities staff
- Need enterprise security (SOC 2, SSO/SAML, compliance certifications)
- Want room display hardware integrated into every conference room
- Require advanced workplace analytics for real estate planning
- Have budget for premium workplace software ($6,000+/year)
- Need Slack/Teams integration as a core requirement
Robin is excellent software. It’s just built for a specific (larger, better-funded) segment.
Who Should Choose SpotBooker?
SpotBooker makes sense if you:
- Have 10-500 employees and want simple, effective room booking
- Need to launch quickly without an implementation project
- Want 80-90% cost savings versus enterprise alternatives
- Operate in multiple languages (native FR, ES, PT support matters)
- Run a coworking space and need public booking without user accounts
- Want core features without paying for enterprise overhead you won’t use
SpotBooker handles the fundamentals that drive daily room booking success—without the complexity or cost that makes sense only at enterprise scale.
What About Other Options?
If neither Robin nor SpotBooker fits, consider:
- Skedda — Similar to SpotBooker, good for simple booking needs
- Envoy — Strong if visitor management is your primary need
- Nexudus — Built specifically for coworking spaces
For a reduce meeting room no-shows, we’ve analyzed the broader market.
The Bottom Line
Choose Robin if: You’re a large enterprise with workplace technology budget, need hardware integrations and advanced analytics, and have time for proper implementation.
Choose SpotBooker if: You want effective room booking without enterprise complexity or cost, need to launch fast, and prefer paying for spaces managed rather than per-user.
Both are good products. The question is which matches your scale, budget, and timeline.
For more context on what makes room booking work well, see our reduce meeting room no-shows.
Ready to see if SpotBooker fits?
Try SpotBooker free for 14 days—no credit card, no sales calls. Set up in 5 minutes and see if it solves your room booking chaos.
