“Conference Room 1” is functional. It’s also forgettable, confusing when you have Conference Rooms 2 through 12, and about as inspiring as beige carpet.
Good meeting room names do more than identify a space. They create personality, make wayfinding easier, and give people something to remember. “Meet me in Apollo” is clearer than “Meet me in the second conference room on the left past the kitchen.”
Here are 50 names organized by theme, plus guidance on choosing the right naming system for your office.
Space & Astronomy
Perfect for companies that value innovation, exploration, or just love a good rocket metaphor.
- Apollo — Classic, memorable, carries “mission accomplished” energy
- Nebula — Works well for creative brainstorming rooms
- Orion — Strong, recognizable constellation
- Nova — Great for small, high-energy meeting spaces
- Cosmos — Ideal for your largest conference room
- Voyager — Suits rooms used for strategic planning
- Eclipse — Distinctive, slightly dramatic
- Pulsar — Good for quick standup meetings
- Andromeda — Elegant, works for executive spaces
- Horizon — Forward-looking, suits planning sessions
Best for: Tech companies, startups, engineering teams, any organization with a “reach for the stars” culture.
Nature & Geography
Calm, grounding names that work in almost any industry.
- Summit — Perfect for executive or board rooms
- Canyon — Works for medium-sized collaborative spaces
- Sequoia — Commanding, suits larger rooms
- Meadow — Ideal for casual meeting areas
- Cascade — Flows well, good for creative teams
- Ridge — Simple, strong, easy to remember
- Willow — Softer feel, suits HR or wellness-focused spaces
- Reef — Works for coastal or sustainability-minded companies
- Tundra — Unique, memorable
- Grove — Warm, collaborative feeling
Best for: Companies in sustainability, real estate, wellness, or any organization wanting calm, professional energy.
Cities & Landmarks
Great for global companies or teams that want a cosmopolitan feel.
- Tokyo — Fast-paced, innovative energy
- Berlin — Creative, startup culture vibes
- Sydney — Open, friendly, collaborative
- Barcelona — Warm, design-forward
- Vancouver — Nature meets urban, balanced
- Copenhagen — Clean, modern, efficient
- Austin — Entrepreneurial, energetic
- Kyoto — Thoughtful, focused, traditional
- Milan — Sophisticated, design-oriented
- Singapore — Global, efficient, business-focused
Best for: International companies, design agencies, companies with distributed teams who want connection through shared naming.
Movies & Pop Culture
Fun, memorable, and great conversation starters. Use carefully—not every office culture supports this.
- Stark — For the innovation hub (Iron Man reference)
- Rivendell — Elegant, creative spaces (Lord of the Rings)
- Gotham — Bold, slightly dark, works for strategy rooms
- Hogwarts — Playful, training or learning spaces
- Tatooine — Remote feel, good for video conference rooms
- Wakanda — Innovation, technology, progress
- Shire — Cozy, intimate meeting spaces
- Asgard — Commanding, executive or board rooms
- Narnia — Discovery, creative brainstorming
- Matrix — Tech-forward, data or engineering teams
Best for: Creative agencies, gaming companies, startups with casual culture, media companies.
Mythology & History
Timeless, sophisticated, works well in traditional industries.
- Athena — Wisdom, strategy, planning rooms
- Atlas — Large meeting rooms, supports “big” discussions
- Phoenix — Transformation, change management spaces
- Olympus — Executive or board rooms
- Titan — Powerful, substantial
- Mercury — Quick meetings, communications
- Apollo — (Yes, it’s both space and mythology—double duty)
- Minerva — Learning, training rooms
- Neptune — Creative, flowing discussions
- Hercules — Strong, action-oriented teams
Best for: Law firms, financial services, consulting, traditional corporate environments wanting personality without being too casual.
How to Choose the Right Naming Theme
Not every theme works for every office. Here’s how to decide:
Match Your Culture
A law firm naming rooms after Avengers characters will feel forced. A game studio naming rooms “Conference A” will feel sterile. The names should feel like they belong.
Prioritize Wayfinding
Names work best when they help people navigate. Consider:
- Alphabetical patterns: Rooms on floor 1 start with A-M, floor 2 with N-Z
- Geographic clusters: “Cities” theme with all Asian cities on east wing, European on west
- Size indicators: Larger mythological figures for bigger rooms
Keep It Simple
If people can’t spell it, pronounce it, or remember it, the name fails. “Quetzalcoatl” is cool but impractical. “Phoenix” is just as interesting and actually usable.
Consider Your Booking System
Room names appear in calendars, on booking displays, and in your reduce meeting room no-shows. Short names work better in tight UI spaces. “The Grand Ballroom of Eternal Strategy Sessions” won’t fit on a 4-inch screen.
Plan for Growth
If you have 6 rooms and use Greek god names, what happens when you add rooms 7-12? Pick themes with enough options for expansion.
Names to Avoid
Some patterns consistently cause problems:
- Sequential numbers alone — “Room 1, Room 2” creates confusion and has no personality
- Inside jokes — “The Chad Zone” won’t age well and confuses new hires
- Overly long names — Keep it under 3 words maximum
- Similar-sounding names — “Bay” and “Bay View” will cause booking conflicts
- Offensive or exclusionary references — Obvious, but worth stating
Quick Theme Selection Guide
| Your Company Type | Recommended Themes |
|---|---|
| Tech startup | Space, Cities, Movies |
| Law firm | Mythology, Geography |
| Creative agency | Movies, Cities, Nature |
| Financial services | Cities, Mythology |
| Healthcare | Nature, Geography |
| Global enterprise | Cities, Landmarks |
| Sustainability focus | Nature, Geography |
Making Names Work Day-to-Day
Great names are only useful if people use them. A few practical tips:
Post names prominently. The room name should be visible from the hallway, not hidden on a small placard by the door handle.
Update your booking system. Make sure room names in your calendar match physical signage exactly.
Create a simple directory. A one-page map showing “Apollo = 3rd floor, east wing, 8 person capacity” helps new employees and visitors.
Use names consistently. If the sign says “Summit,” don’t call it “the big conference room” in conversation.
For more on optimizing room usage once you’ve named them, see our guide on how to reduce meeting room no-shows.
FAQ
How many names do I need to prepare?
Plan for 20-30% more rooms than you currently have. Expansion happens, and running out of theme-appropriate names mid-growth is awkward.
Should different floors have different themes?
It can work. “Space” theme on floor 3, “Nature” on floor 4 aids wayfinding. But inconsistency can also feel random. Choose based on your office layout.
Can I mix themes?
Generally, no. Mixed themes (Apollo next to Tokyo next to Meadow) feel chaotic. Pick one cohesive system.
What about desk names in hot desking setups?
For reduce meeting room no-shows, numbered zones often work better than individual desk names. “Zone A, Desk 14” is clearer than trying to name 200 desks.
The Bottom Line
Meeting room names are a small detail that shapes daily experience. Good names make spaces memorable, navigation intuitive, and your office feel intentional rather than generic.
Pick a theme that fits your culture, keep names short and pronounceable, and make sure they work in your booking systems. Then watch people actually remember where they’re supposed to meet.
Ready to put those room names to work?
SpotBooker displays your creative room names beautifully—on booking screens, in calendars, and on mobile. Make your space as functional as it is memorable.
